Job descriptions:
Lobby Sales: arrive one hour before Show
Leads: Kelly Urban, Chelsea Brown, Cassie Oliver
RAFFLE BASKETS
- Collect donated raffle items and group into baskets as theme ideas are outlined by Chairperson
- Sell raffle tickets prior to each show & during intermission. Distribute baskets to winners
CANDY GRAMS
- Collect donations and organize/bag items for candy grams
- During show: sell grams and attach skater notes to correct item
- Candy runners: place grams in skater mailbox & at end of show place in mailbox area
FLOWERS
- work with Chairperson to order flowers & Arrange groupings
- During show: sell flowers Attach any notes for skaters on correct flowers.
- Place in skater’s bag or set on flower table backstage
PROGRAM BOOKS & 50/50
- Sell Program Books
- Sell 50/50 tickets
MERCH TABLE
- Skate Company apparel & blankets
Spotlights: arrive 1/2 hour before Show
Leads: Fred Dumont & Dan Jackson
- Arrive half hour before show
- Attend Technical Rehearsals and dress rehearsals
- Operate your designated spotlight at the direction of Fred & Dan
Ushers: arrive 45min before Show
Leads: Andrew Boone & Clemente Herrera
- Usher guests to seating prior to show start
- Assist late guests to their seats in between numbers
- Assist in skater bleachers to ensure only skaters are in section
- Ensure only skaters & authorized volunteers enter through backstage doors
- CERT to handle all medical situations that may arise
Tickets: arrive 1 hour before Show
Leads: Melanie Petri & Debbie Van Cleave
TICKET SELLER
- Greet guests & sell tickets for admission
- Help guests with choosing on ice seats if needed
- Credit card & cash handling
TICKET TAKER
- Collect tickets at the door
- Stamp hands for readmission
- Scan electronic tickets
Backstage: arrive 1 hour before Show. Must be SafeSport
Leads: Melanie Petri & Debbie Van Cleave
CHECK IN/CHECK OUT
- Ensure each skater is checked in upon arrival (can’t leave once checked in)
- Assist in escorting them to their rooms
- Ensure only Safesport parents are backstage
- Once show begins, can leave position until intermission
- During intermission, ensure skaters do not leave backstage area
- Once show begins again, can leave position until finale
- At finale, work with runners to help gather skaters and belongings
- Make sure each skater signs out
- Straighten check in area
- Must stay until most skaters are picked up
RUNNERS
- Assist Check In helper with escorting skaters to their room
- Responsible for ensuring skaters are ready to get on ice prior to their number
- Runners will go to locker rooms and bleachers to escort skaters to the ice entrance
- Pay attention to show order for who is next on the ice
- Responsible for skater control- ensuring skaters are quiet and not on the ice prior to being instructed to be
- Communicate with Quick Change room to ensure skaters are dressed and ready
- Straighten backstage area after show
Locker Rooms: arrive 1 hour before Show. Must be SafeSport
Leads: Kristina Quirouette & Madison Swoveland
LOCKER ROOMS
- Make sure skaters are in correct locker rooms
- Keep skaters entertained while waiting to skate and ensure skaters are well behaved
- Be sure skaters are ready in a timely manner prior to each number; assist with tying skates, costume, hair, and accessory changes if needed for multiple numbers
- Make sure skaters are wearing a robe/blanket when not on ice
- Make sure only approved drinks and snacks are in locker rooms
- Straighten locker room after show & stay until skaters are all picked up
- *Note, 11 and up must change on their own in changing area.
LOCKER ROOM MONITOR (Rooms C, D, Boys)
- Assist with skates, accessories, etc
- Straighten locker room after show & stay until skaters are all picked up
Set Up, Tear Down, & Entrance Decorating
Leads: Andrew Boone & Katy Olsen
Specific jobs will be posted for Rink set up and Lobby decor set up on Set Up Day
TEAR DOWN- MANDATORY!
- Specific jobs will be posted for tear down
- All families must have at least one person help with tear down (a $75 fee will be added to next year’s registration if not worked).
- Be sure to sign in on the sign in day of event
ENTRANCE DECORATING- Leads Cassie Oliver, Kelly Urban, Chelsea Brown
- Decorate main lobby, hallway, & concessions as planned by Chairperson & Lobby Sales
- Place Skater Spotlight photos as directed
- Blackout concession area windows and set up raffle tables
- Clean areas of arena if nec
Special Jobs/Events
Leads: Lisa Francetich, Debbie Van Cleave, Katy Olsen
SPECIAL EVENTS
- Work our luncheon on 4/26 during full day rehearsal
- Organize snacks for locker rooms
SEWING
- Costume alterations
- Sew bear costumes
Props/Scene Shop
Leads: Melissa Herrera, Kelly Urban, Keith Chinavare
- Work with chairpersons on tasks that are needed to complete show scenery
- Paint, build, assemble, etc. props according to the design plans and appropriate timelines
- Bring any tools with you that you may have to complete the tasks (drill, hot glue gun, etc)
- Maintain cleanliness of the scene shop garage
- Work with rink set-up chairperson to execute prop installation/placement
